Whether it’s an all-important business meet or a big conference, the significance of the appropriate space cannot be ignored. There is no denying the fact that the ambiance accompanied by various other factors like devices often determines the outcome of any conference.
No matter how good is the preparation or presentation, everything goes down the drain if the venue is not right. So, choosing the right venue is one of the first steps when it comes to preparing for a business meet or a high-profile conference.
Choosing the right venue may not be as easy as it sounds. There are multiple things to look out for when looking for the perfect conference room in Kolkata.
Here is a list of things to check out for when choosing the right venue:
• Location: Transportation and connectivity are the two most important things to consider. So, the location has a big say in choosing the perfect venue. Before deciding on a venue, ensure that transportation is easily available all the time so that the attendees, coming from different parts can easily reach there by road, railway, or flight. If the guest list consists of elite people or VIPs then ensure that there is ample parking space available at the venue.
• Facilities: Perhaps, the second most important factor after location for choosing the right conference venue. Do a bit of research and select venues which are staffed with all the essential components. Audio and display components along with the stage are some of the most important things to consider. Seating arrangement is also a vital part. Be mindful of the audience or the attendees. Round seating arrangement is tailor-made for board meetings whereas an auditorium like setup is ideal for presentation or speech delivery.
• Accommodation: Sometimes the guests attending the conference come from distant places and they may decide to stay back. This is why accommodation is another thing to check out for. Under these circumstances, the premium resorts are often considered to be the ideal destination for hosting high-profile meetings or conferences. The resorts are staffed with elegantly designed spacious rooms along with top-notch furniture vital in providing premium accommodation facilities to all the guests attending the conference.
• Facilities: Perhaps, the second most important factor after location for choosing the right conference venue. Do a bit of research and select venues which are staffed with all the essential components. Audio and display components along with the stage are some of the most important things to consider. Seating arrangement is also a vital part. Be mindful of the audience or the attendees. Round seating arrangement is tailor-made for board meetings whereas an auditorium like setup is ideal for presentation or speech delivery.
• Technical Features: Technicalities is another factor to consider. The conference venue should have a charging station and high-speed Wi-Fi. Ensure that technical support is always available. The venue should also have proper electricity back up.
If looking for the best conference room in Kolkata, it is of utmost importance to do some research before coming to the conclusion. On the internet, there are many blogs and articles on this topic that can be of help.
Another pro tip would be to select places located close to airports and flyovers for the best results. Shortlist all the venues located in that region and then check all the little details which are mentioned above.
Budget is another factor one should consider. Have a clear budget on mind and base the research as per the available funds.
Refrain from unnecessary spending on fancy amenities which are not needed.